Accounting and Administrative Assistant

Position Summary: This person will be responsible for supporting and organizing accounting and administrative activities that facilitate the smooth running of the office. Administrative duties and responsibilities include supporting accounting, leadership, and employees through a variety of tasks related to organization and communication.
Essential Functions:

  • Assist the accounting team with various bookkeeping tasks, including entering bills and credit card transactions, expense reimbursement, paying bills and filing
  • Ensuring accurate filing and storage of company information
  • Upholding a strict level of client and company confidentiality
  • Maintaining a solid level of professionalism with clients and staff
  • Answer phone and assist guests in the office
  • Organize and schedule appointments and meetings
  • Maintain contact lists
  • Produce and distribute correspondence memos, letters, faxes, and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Order office supplies
  • Book travel arrangements
  • Provide information by answering questions and requests
  • Handle multiple projects
  • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
  • Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
  • Maintain computer and manual filing systems
  • Handle sensitive information in a confidential manner
  • Coordinate office procedures
  • Develop and update administrative systems to make them more efficient
  • Resolve administrative problems
  • Receive, sort, and distribute the mail
  • Answer telephone calls and pass them on
  • Manage staff appointments
  • Greet and assist visitors to the office
  • Photocopy and print out documents on behalf of other colleagues
  • Implement clerical duties and administrative processes

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education / Experience / Qualifications:

  • Associates degree or equivalent years of experience
  • Experience with Microsoft Office suite: Word, PowerPoint, Excel
  • Proactive, detail-oriented, and organized with strong communication skills
  • Experience with QuickBooks, Bill.com, NetSuite and/or ERP accounting systems
  • Ability to thrive in a fast-paced environment, prioritizing and handling multiple assignments while maintaining a commitment to deadlines
  • Knowledge of office management systems and procedures
  • Excellent time management skills and ability to multi-task and prioritize work
  • At least 5 years of experience in the field or in a related area

 

Supervisory Responsibility: This position has no direct supervisory responsibilities.
Position Type / Expected Hours of Work: This is a full-time position. Some flexibility in hours is allowed, but the employee must be available during the “core” work hours of 9:00 a.m. to 3:00 p.m.
Travel: No travel is expected for this position.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.   BRI provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
  • Résumés (with position title in the headline) may be emailed directly to hr@briworldwide.com